Definitions and Interpretations

“General Terms”
Introduction: Sets the foundational legal framework and applicability of the terms and conditions governing the relationship between TRBusiness Limited and the Advertiser. It outlines the acceptance of these terms through the booking of advertising positions across all platforms operated by TRBusiness Limited.

“You” and/or “Advertiser”
Refers to the individual, company, or entity that engages with TRBusiness Limited for the purpose of placing advertisements. The Advertiser is responsible for complying with the terms and conditions set forth by TRBusiness Limited, including the provision of advertising materials, payment of fees, and adherence to deadlines.

“Advertisement”
This term refers to the content, in various formats, submitted by the Advertiser for publication on TRBusiness Limited’s platforms. It includes any visual, textual, or other types of content intended for display as part of the Advertiser’s marketing and promotional efforts.

“Us” and/or “We”
These pronouns refer to TRBusiness Limited, a company registered in England and Wales, which provides advertising opportunities across different platforms. TRBusiness Limited is the entity that enters into contracts with Advertisers, approves advertisement placements, and manages the dissemination of advertising content.

“Special Positioning and Availability”
This term refers to the Advertiser’s ability to request specific, often premium, locations for their advertisements within TRBusiness’s various platforms, such as cover positions. These requests are contingent on availability and the approval of TRBusiness Limited, which retains the right to refuse a requested position without liability.

“Rates and Charges”Pertains to the financial conditions agreed upon for advertising spaces, exclusive of additional services like production or design, unless specifically included. It covers the obligations of the Advertiser to meet the technical requirements and the potential financial implications if these are not met.

“Changes to Rates”
Refers to TRBusiness Limited’s right to modify the rates for advertising and the procedure for notifying Advertisers of such changes. This includes how these changes affect existing contracts and the conditions under which the revised rates would apply.

“Currency and Taxes”
Defines the terms related to the currency in which transactions will be conducted and the handling of different currencies if an Advertiser wishes to change the agreed currency. It also covers how Value Added Tax (VAT) will be applied according to local laws.

“Advertising Copy and Technical Requirements”
Encompasses the specifications and standards that advertising materials must meet for acceptance and publication by TRBusiness Limited, including the formats, resolution, colour modes, and submission deadlines.

“Submission of Advertising Materials”
This term details the responsibilities of the Advertiser in ensuring that all advertising materials are provided in compliance with the specified technical specifications provided by TRBusiness Limited to avoid delays or additional charges.

“Proofs and Approvals”
Covers the process through which Advertisers can request and must approve proofs of their advertisements to ensure accuracy before final publication, including the timeframe for such approvals and the implications of failing to approve within that timeframe.

“Amendments and Additional Charges”
Describes the procedures and costs associated with making changes to advertising materials that do not meet the required specifications, including the fee structure for such amendments.

“Booking Confirmations and Payment Terms”
Defines how contracts are formed through booking confirmations, the binding nature of such confirmations, and the specific payment terms including timelines and penalties for late payments.

“Cancellations, Postponements, and Series Bookings”
Specifies the conditions under which an Advertiser can cancel or postpone their advertising bookings, and the financial liabilities associated with such actions, including specific timeframes and penalties. “Liability and Indemnity” Outlines the extent of the Advertiser’s responsibility for the content of their advertisements and the legal protections afforded to TRBusiness Limited against any claims arising from such content.

“Force Majeure”
Defines the circumstances under which TRBusiness Limited is relieved from fulfilling its contractual obligations due to events beyond its control, and the procedures for addressing such situations.

“Governing Law and Dispute Resolution”
States that all terms and conditions are governed by the laws of England and Wales and sets forth the jurisdiction and preferred methods for dispute resolution.

• 1. General Terms

1.1 Introduction 

• These terms and conditions govern all sponsorship agreements for events organised by TRBusiness Limited, registered in England and Wales, with its principal office at [Insert Address]. 
• References to “we,” “us,” or “our” indicate TRBusiness Limited. “Sponsor” or “you” refers to the party entering into a sponsorship agreement for a TRBusiness Limited event. 
• This agreement, together with any sponsorship proposal or contract, constitutes the full understanding between TRBusiness Limited and the Sponsor. Any additional terms requested by the Sponsor are void unless agreed upon in writing.

2. Sponsorship Rights and Benefits

2.1. Sponsorship Benefits 

• TRBusiness Limited agrees to provide the Sponsor with the benefits detailed in the sponsorship proposal. This may include branding, speaking opportunities, and other specified promotional privileges (the “Sponsor Benefits”).
• TRBusiness Limited reserves the right to modify Sponsor Benefits if necessary but will provide benefits of comparable value.

2.2. Use of Sponsor Marks 

• The Sponsor grants TRBusiness Limited a non-exclusive, royalty-free licence to use the Sponsor’s logos and branding (the “Sponsor Marks”) solely for event promotion and related materials. 
• The Sponsor must supply the Sponsor Marks within seven (7) days of signing this agreement in the required format, suitable for the agreed promotional uses.

2.3. Use of Event Marks 

• TRBusiness Limited grants the Sponsor a limited, non-transferable licence to use the event’s branding and logos (the “Event Marks”) strictly for event promotion during the agreed sponsorship term.
• The Sponsor must obtain TRBusiness Limited’s prior written consent before distributing any promotional materials that feature the Event Marks.

2.4. Sponsor Promotion Obligations

The Sponsor agrees to actively promote the event within its marketing channels as mutually agreed upon. Marketing materials must be approved by TRBusiness Limited in advance and produced at the Sponsor’s expense.

3. Sponsor Obligations

3.1. Compliance and Professional Conduct 

• The Sponsor agrees to comply with all applicable laws and adhere to TRBusiness Limited’s event rules. Any representative attending the event on behalf of the Sponsor must maintain a professional standard.
• TRBusiness Limited reserves the right to remove any Sponsor personnel or representative from the event for inappropriate or disruptive behaviour.

3.2. Sponsor-Provided Materials

The Sponsor is responsible for providing all required marketing and display materials in advance of the event. TRBusiness Limited is not responsible for any costs related to production, shipping, or setup of these materials.

3.3. Approval of Sponsorship Materials 

• The Sponsor agrees to submit all event-related promotional materials to TRBusiness Limited for approval. No unauthorised use of the Event Marks or TRBusiness Limited branding is permitted.

4. Sponsorship Fees and Payment

4.1. Payment Terms 

• The Sponsor agrees to pay TRBusiness Limited the total Sponsorship Fee within thirty (30) days of the invoice date or as per the payment schedule detailed in the sponsorship contract.
• Payment is required in full before the event date, or the Sponsor Benefits may be withheld or revoked.

4.2. Late Payment 

• Late payments incur interest at a rate of four percent (4%) above the Bank of England base rate, calculated daily from the due date until payment is made in full. 
• Failure to pay by the event date may result in cancellation of the sponsorship without refund.

4.3. Taxes 

• The Sponsorship Fee is exclusive of VAT or other applicable taxes, which the Sponsor agrees to pay at the prevailing rate.

4.4. Non-Delivery of Products Due to Sponsor's Circumstances

• If the Sponsor is unable to supply their agreed products or services for any reason, including circumstances beyond the control of TRBusiness Limited, the Sponsor remains obligated to fulfil their financial commitments, including the timely settlement of sponsorship invoices.

5. Intellectual Property Rights

5.1. Ownership of Event Marks

• All intellectual property rights to the Event Marks and any event-related materials remain exclusively with TRBusiness Limited. The Sponsor gains no ownership of these rights beyond the agreed usage.

5.2. Ownership of Sponsor Marks 

• The intellectual property rights to the Sponsor Marks remain with the Sponsor, and TRBusiness Limited gains no rights other than those necessary to fulfil its promotional obligations.

5.3. Indemnification for Intellectual Property Use

• The Sponsor indemnifies TRBusiness Limited from any third-party claims related to the use of the Sponsor Marks, including copyright or trademark infringement claims.

6. Changes and Cancellations

6.1. Changes to Event or Sponsor Benefits 

• TRBusiness Limited reserves the right to make reasonable changes to the event’s format, content, date, or location as necessary and will notify the Sponsor of any significant alterations.

6.2. Cancellation or Postponement by TRBusiness Limited 

• If TRBusiness Limited cancels the event, the Sponsor is entitled to a full refund of the Sponsorship Fee or a transfer of sponsorship to a future event. If the event is postponed, the Sponsor may choose to accept the new date or transfer their sponsorship.

6.3. Sponsor Cancellation 

• Sponsor cancellations must be submitted in writing. If cancellation occurs more than twelve (12) weeks before the event, TRBusiness Limited will refund fifty percent (50%) of the Sponsorship Fee. No refund will be issued for cancellations within twelve (12) weeks of the event.

7. Liability and Indemnity

7.1. TRBusiness Limited’s Liability

• TRBusiness Limited’s liability to the Sponsor, however arising, is limited to the total Sponsorship Fee paid. TRBusiness Limited shall not be liable for any indirect or consequential losses, including but not limited to loss of profits, business, or goodwill.

7.2. Sponsor’s Indemnity 

• The Sponsor agrees to indemnify and hold TRBusiness Limited harmless against any claims, liabilities, or damages arising from the Sponsor’s actions or breach of these terms.

7.3. Force Majeure

• TRBusiness Limited shall not be liable for delays or failures in performance due to circumstances beyond its reasonable control, including but not limited to acts of God, government actions, natural disasters, strikes, or other unforeseen events. In such cases, TRBusiness Limited will make reasonable efforts to reschedule the event.

8. Confidentiality

8.1. Confidential Information 

• Both parties agree to keep any confidential information shared as part of the sponsorship agreement secure and not disclose it to third parties without prior written consent.

8.2. Non-Disclosure

• This confidentiality obligation survives the termination of the sponsorship agreement and applies for a period of two (2) years from the end of the sponsorship term.

9. Term and Termination

9.1. Agreement Duration

• This agreement remains effective until the end of the event, unless terminated earlier in line with these terms.

9.2. Termination for Cause 

• Either party may terminate the agreement if the other commits a material breach that remains unresolved fourteen (14) days after receiving notice.

9.3. Effects of Termination 

• Upon termination, all rights to use the Event Marks cease, and each party must return or destroy any confidential materials received from the other party.

10. Governing Law and Dispute Resolution

10.1. Governing Law

• These terms and conditions are governed by the laws of England and Wales. Any disputes arising from this agreement shall be subject to the exclusive jurisdiction of the courts of England and Wales.

10.2. Dispute Resolution 

• The parties will make reasonable efforts to resolve disputes amicably through negotiation before resorting to litigation. Mediation or other alternative dispute resolution (ADR) methods may be pursued where appropriate.
  

1. INTRODUCTION

These terms and conditions (the “Terms”) outline the basis on which you may book tables at events organised by TRBusiness Limited, a company registered in England and Wales with registration number [insert registration number] and registered office at [insert address] (“we,” “us,” or “our”). Any alternative terms you propose, including those included with your booking or payment, are excluded from this agreement. Please review these Terms carefully. By submitting a table booking request, you confirm your agreement to these Terms.

2. BOOKINGS AND PAYMENT

2.1 Table booking requests can be submitted through our website or directly with the event sales team. Payment or authorisation to process payment must be provided when submitting your request. Bookings are not confirmed until you receive written confirmation from us.

2.2 Subject to these Terms, we will confirm your booking via email, provided there is availability. If no tables are available, we will notify you as soon as reasonably possible, and any payments made will be refunded within 30 days of informing you of the unavailability.

2.3 Payments can be made via:

• Bank transfer (details provided on request);
• Credit or debit cards (Visa, MasterCard, American Express); or
• Invoice.

2.4 If paying by bank transfer, you must cover any associated fees and include a reference with your payment that identifies your company. Proof of payment must be sent to us by email to finalise the booking.

3. CANCELLATION, POSTPONEMENT, SUBSTITUTIONS, AND CHANGES

3.1 We reserve the right to modify event details at any time without liability, including content, timings, date, format, venue, and location. Significant changes will be communicated promptly.

3.2 We may cancel or postpone an event at our discretion:

• Postponement: You will be offered a choice of attending on the rescheduled date or receiving a credit for a future event of equivalent value. 
• Cancellation: A credit for a future event of equivalent value will be provided.

3.3 Refunds are not available for cancellations, postponements, or non-attendance. Substitutions for individual attendees are permitted at no additional cost. Notify us in advance by email, providing the names and job titles of both the registered guest and the substitute.

3.4 Bookings are non-transferable and may not be sold or reassigned to third parties without prior consent. Breach of this term may result in cancellation without refund.

4. LIABILITY

4.1 Our total liability to you, regardless of the cause, is limited to the amount you paid for the booking.

4.2 We are not liable for indirect or consequential losses, including but not limited to: 

• Lost profits, revenue, or business opportunities;
• Travel or accommodation expenses;
• Management or staff time; or
• Any other consequential damages.

4.3 You agree to indemnify us against any claims, losses, or expenses arising from your actions or those of your guests in connection with the booking or event.

4.4 Nothing in these Terms excludes liability for:

• Death or personal injury caused by negligence;
• Fraudulent misrepresentation; or
• Any other liability that cannot legally be excluded.

5. ANTI-BRIBERY

5.1 You warrant compliance with all anti-bribery laws, including the Bribery Act 2010, and agree to notify us promptly of any unlawful requests or demands you encounter related to this agreement.

5.2 Breach of this clause will be treated as a material breach of the Terms.

6. FORCE MAJEURE
6.1 We are not responsible for delays, cancellations, or modifications caused by events beyond our control, including natural disasters, extreme weather, strikes, terrorism, or government actions.

6.2 In such cases, we may vary, suspend, postpone, or cancel the event without liability, providing written notice where possible.

7. GENERAL

7.1 These Terms constitute the entire agreement between you and us, superseding prior discussions or agreements.

7.2 If any provision of these Terms is deemed unenforceable, the remainder will remain valid, and modifications may be applied to uphold the original intent.

7.3 These Terms do not establish a partnership or agency relationship between the parties.

7.4 We reserve the right to announce our professional relationship with you publicly, ensuring such announcements are non-disparaging.

7.5 These Terms are governed by the laws of England and Wales, with disputes subject to the exclusive jurisdiction of its courts.

1. INTRODUCTION

1.1 These terms and conditions (“Terms”) govern the entry process for the Travel Retail Awards, organised by TRBusiness Limited, a company registered in England and Wales with company number [insert registration number] and registered office at [insert address] (“we,” “us,” or “our”).

1.2 By submitting an entry to the Travel Retail Awards, you (“you” or “your”) agree to comply with these Terms. Failure to comply may result in disqualification or exclusion from the awards process.

2. ENTRY GUIDELINES

2.1 All entries must adhere to the guidelines provided on the official Travel Retail Awards website (www.travelretailawards.com).

2.2 It is your responsibility to ensure that your entry, including all information and materials submitted, meets the criteria and deadlines outlined in the guidelines.

2.3 Any entries that are incomplete, submitted after the deadline, or do not comply with the guidelines may be disqualified at our discretion.

3. USE OF ENTRY INFORMATION
3.1 By entering, you grant TRBusiness Limited the right to use the information and materials provided, including images and text, for purposes related to the awards. This includes, but is not limited to, publication on:

• TRBusiness.com; 
• The Travel Retail Awards website; 
• On-screen displays during the awards ceremony;
  
• Related marketing or promotional materials.

3.2 TRBusiness Limited is not responsible for any inaccuracies in the information you submit, and you agree that all information provided is accurate, up-to-date, and free of third-party claims.

4. LIABILITY AND INDEMNITY

4.1 You are solely responsible for ensuring that your entry does not infringe on the intellectual property rights or other rights of any third party.

4.2 You agree to indemnify and hold harmless TRBusiness Limited, its employees, and affiliates from any claims, damages, or liabilities arising from your entry or participation in the Travel Retail Awards.

4.3 TRBusiness Limited shall not be liable for:

• Any errors, omissions, or inaccuracies in the information provided by you.
• The use of images, text, or other materials submitted as part of your entry.
• Any loss, damage, or injury arising from your participation in the awards.

5. PRODUCT SAMPLES

5.1 If product samples are required as part of the entry process, it is your responsibility to ensure delivery to the specified address by the stated deadline.

5.2 TRBusiness Limited is not responsible for: 

• Undelivered items; 
• Breakages, damages, or defects occurring during transit;

5.3. Any product samples sent as part of the entry process are non-returnable.

6. AWARDS LOGO USAGE

6.1 The Travel Retail Awards logo and any associated branding are the property of TRBusiness Limited.

6.2 You may only use the awards logo with prior written permission from TRBusiness Limited.

6.3 Only the version of the logo provided directly by TRBusiness Limited may be used, and no modifications, alterations, or adaptations are permitted. 6.4 Misuse of the awards logo may result in legal action and disqualification from the awards.

7. CONFIDENTIALITY

7.1 TRBusiness Limited will take reasonable measures to ensure that sensitive information submitted as part of your entry is treated confidentially. However, we cannot guarantee confidentiality for materials or information disclosed in public-facing elements such as award announcements or promotional materials.

8. FORCE MAJEURE

8.1 TRBusiness Limited reserves the right to modify, postpone, or cancel any aspect of the awards process due to circumstances beyond our reasonable control, including but not limited to acts of God, natural disasters, or unforeseen technical issues.

9. DECISIONS AND DISPUTES

9.1 The consumer judging panel’s decisions are final, and no correspondence or discussion regarding the outcome will be entered into.

9.2 TRBusiness Limited reserves the right to disqualify any entry or participant that breaches these Terms or engages in behaviour that could harm the integrity of the awards.

10. GENERAL

10.1 These Terms constitute the entire agreement between you and TRBusiness Limited concerning the Travel Retail Awards.

10.2 If any provision of these Terms is deemed unenforceable, the remaining provisions shall remain in effect.

10.3 These Terms and any disputes arising from them are governed by the laws of England and Wales, and both parties submit to the exclusive jurisdiction of the courts of England and Wales.

By submitting an entry to the Travel Retail Awards, you acknowledge that you have read, understood, and agree to these Terms.